Data Entry Clerk

Job descriptions

Start your free trial and easily craft an exceptional job description that's sure to attract the right candidates. Our AI-driven tools help you spotlight your business needs and allure quality talent.
Data Entry Clerk

Data Entry Clerk

Job Description Templates by Tone

Compassionate Example


Formal Example


Informative Example


Inspirational Example


Thoughtful Example


Upbeat Example

Last updated on:
July 3, 2024
Data Entry Clerks play a vital role in ensuring the accuracy and efficiency of a company's data management systems, serving as the backbone of many industries, including finance, healthcare, and e-commerce. In today's digital age, the importance of reliable data entry cannot be overstated, as it directly impacts business decision-making, customer relationships, and ultimately, a company's bottom line. When looking to hire a Data Entry Clerk, small business owners should recognize the significance of a well-crafted job description, as it sets the tone for the entire recruitment process and helps attract top talent. By clearly outlining the key responsibilities, skills, and qualifications required for the role, business owners can increase their chances of finding the perfect candidate to join their team.

Understanding the Role

Understanding the role of a Data Entry Clerk is crucial to hiring effectively for this position. This individual will be responsible for accurately and efficiently entering information into your company's system, maintaining data integrity, and performing various administrative tasks. By grasping the nuances of this occupation, you'll be better equipped to identify the ideal candidate, ensuring your business runs smoothly and efficiently.

Key Responsibilities

When crafting a job description for a Data Entry Clerk, it's essential to clearly outline the key responsibilities to ensure you attract the right candidate for the role. By doing so, you'll set your new hire up for success and guarantee a seamless integration into your team.

Accurately and efficiently enter information into the company's database, maintaining data integrity and ensuring timely completion of tasks.
Review and verify data for errors, inconsistencies, and discrepancies, taking corrective action when necessary.
Organize and maintain accurate and up-to-date records, both physical and digital, to facilitate easy access and retrieval of information.
Collaborate with other departments to identify and implement process improvements, increasing productivity and reducing errors.
Perform regular data backups and maintain the security and confidentiality of sensitive information.
Provide administrative support, as needed, to ensure the smooth operation of the office.

Qualifications and Skills

When crafting a job description for a Data Entry Clerk, highlighting pivotal skills and qualifications can make all the difference in attracting top talent to your small business. By showcasing the essential skills and qualifications required for the role, you'll increase the chances of drawing in candidates who are not only qualified but also genuinely interested in the position.

Proficiency in Microsoft Office, particularly Excel, to efficiently manage and analyze data
Strong attention to detail to ensure accuracy and precision in data entry
Excellent organizational skills to prioritize tasks and meet deadlines
Ability to work independently with minimal supervision
Basic knowledge of database management systems
Typing speed of at least 40 words per minute to maximize productivity
Insights into the Job Market

As an employer, hiring a Data Entry Clerk can be a crucial decision for your small business. With an average of 12,300 job positions available per year, according to the BLS, this occupation is a vital component of many industries. However, it's essential to be aware that the job openings for Data Entry Clerks are projected to decline by 26% from 2022 to 2032, making it crucial to attract and retain top talent in this field.

Despite this decline, Data Entry Clerks play a vital role in maintaining accurate and efficient data management systems. With an average national annual compensation of $40,130 and an average national hourly compensation of $19.29, as reported by the BLS, employers can expect to invest in a skilled and dedicated professional. By offering competitive salaries and benefits, you can attract the best candidates and ensure your business runs smoothly.

When hiring a Data Entry Clerk, look for candidates with strong attention to detail, excellent organizational skills, and proficiency in data management software. By doing so, you'll be able to find a reliable and efficient team member who can help your business thrive in today's fast-paced digital landscape.

Crafting the Perfect Job Description

Attracting top talent to fill an open Data Entry Clerk role requires a job description that accurately conveys the responsibilities, skills, and benefits of the position. A well-crafted job description is essential to drawing in quality candidates who are excited about the opportunity and have the necessary skills to excel in the role. By including the right information, you can increase the chances of finding the perfect fit for your business.

When crafting a job description, it's essential to provide a clear and concise overview of the job's responsibilities, requirements, and benefits. This will help potential candidates quickly understand the role and determine if they're a good fit. A good job description should also highlight your company culture and what sets your business apart from others.

By including the following essential elements, you can create a job description that attracts quality candidates and helps you find the best Data Entry Clerk for your business:

Specific responsibilities: Instead of using generic terms like "data entry," specify the exact tasks and duties the clerk will be responsible for, such as "entering customer information into our database" or "maintaining accurate records of inventory levels."
Required skills and qualifications: Clearly outline the necessary skills, education, and experience required for the role, such as "proficiency in Microsoft Office" or "previous experience with data entry software."
Company culture and benefits: Highlight your company's unique culture and benefits, such as "opportunities for professional growth" or "a collaborative and dynamic work environment."
Work environment and schedule: Provide details about the work environment and schedule, including "full-time position with regular business hours" or "option to work remotely one day a week."
Growth opportunities: Emphasize any opportunities for professional growth or advancement within the company, such as "possibility of promotion to senior data entry clerk" or "training programs to enhance skills."
Jumpstart your
Data Entry Clerk
a job application
AI assisted builder
a job application
Free trial
a job application
Activate hiring tools
Build Your Job Description
Go beyond a
Data Entry Clerk
job description

As a small business owner looking to attract top Data Entry Clerk talent, it's essential to know what other employers are offering to stay competitive in the job market. The good news is that many companies are stepping up their benefits game to attract the best candidates. Here are the top 5 companies providing the best benefits to Data Entry Clerks:

Amazon - Offers comprehensive health insurance, 401(k) matching, and a generous parental leave policy.
Conduent - Provides a competitive salary, paid time off, and opportunities for professional growth and development.
DionData Solutions - Offers flexible scheduling, a comprehensive training program, and a fun, dynamic work environment.
SYKES - Gives employees access to a range of benefits, including medical, dental, and vision insurance, as well as a 401(k) plan.
Alorica - Provides a competitive compensation package, opportunities for advancement, and a supportive team environment.

By understanding what these top companies are offering, you can tailor your own benefits package to attract the best Data Entry Clerks and set your business up for success.

How to find
Data Entry Clerk
qualified candidates

Finding the right Data Entry Clerk for your small business can be a daunting task, but with the right resources, you can attract top talent and take your operations to the next level. Here are the top categories to find qualified candidates:

Job Boards

Indeed ( With millions of job seekers visiting every month, Indeed is one of the most popular job boards to find Data Entry Clerks.
LinkedIn Jobs ( As a professional networking site, LinkedIn is an ideal platform to find skilled and experienced Data Entry Clerks.

Niche Job Boards

We Work Remotely ( As Data Entry Clerks often work remotely, this niche job board is perfect for finding candidates who are comfortable working from home. ( Similar to We Work Remotely, is a great platform to find Data Entry Clerks who are experienced in working remotely.
FlexJobs ( FlexJobs is a popular job board for remote and flexible jobs, including Data Entry Clerk positions.

Professional Associations

International Association of Administrative Professionals ( This association is dedicated to administrative professionals, including Data Entry Clerks, and can be a great resource to find qualified candidates.

By utilizing these top resource categories, you can increase your chances of finding the perfect Data Entry Clerk for your small business.


We can also help post your job in all the right places! Try it for free today.

Try ReadySetHire Today

Writing job descriptions, filtering applications, and organizing interviews can be daunting. ReadySetHire’s automated tools transform these challenges into a seamless experience, saving you time and effort.
Start Your Free Trial